Security Note: Always run SQL Server services by using the lowest possible user rights. Use a MSA or virtual account when possible. The challenges shared accounts hold for IT: Activity Tracking and visibility: The basic premise of identity and access management (IAM) is knowing who accessed which resource. CIOs and CISOs work hard to secure our employees’ systems, but we don’t always know the security posture of a system being used by another person—it could be compromised, which could lead to further proliferation of account details and potentially unwanted programs (e.g., malware). But each individual or each group represents a high risk if their privileges are not managed properly. At SurveyMonkey, we discovered that customers were sharing account credentials because they didn't have the ability to collaborate how they wanted. And to address the other side of the coin, CIOs should take a hard look at the number of SaaS licenses they’re using. Receive news and offers from our other brands? Time and time again we see an employee or a contractor falling victim to a phishing attack … © Allocation of resources for cybersecurity is also a problem in many critical infrastructure organizations. In case of a security breach or … Under normal circumstances, if an individual altered sensitive company data or made unapproved charges using stored payment methods, we could identify the user through their account credentials and take steps to correct the problem. (Image credit: Image Credit: Geralt / Pixabay), (Image credit: Image Credit: Rawpixel.com / Pexels). Instead of squeezing users who want to work together into shared accounts, the smarter (and safer) long-term solution is to make sure everyone who needs one has a seat. Reduce the Risk of a Security Breach When Sharing Privileged Accounts. Urge employees to avoid using the same password for multiple products or services. Password-sharing at work carries huge risk for our organizations. Respondents for these surveys were selected from SurveyMonkey Audience, SurveyMonkey’s online survey panel. Data have been weighted for age, race, sex, education, and geography using the Census Bureau’s American Community Survey to reflect the demographic composition of the United States age 18 and over. If your company encourages folks to share passwords, it’s time to stop. So why do employees share passwords when it’s so risky for their organizations? Four out of ten workers say they do it to more easily collaborate with their teammates, and about the same amount (38%) said they share passwords because it’s the company policy. The National Institute for Standards and Technology (NIST) and Microsoft recently debunked the idea that passwords that use composition requirements (e.g., uppercase, lowercase, alphanumeric, and non-alphanumeric characters) were stronger. Visit our corporate site. The main shared hosting security risk is when you add many sites under the same hosting account. Please refresh the page and try again. You will receive a verification email shortly. TechRadar is part of Future US Inc, an international media group and leading digital publisher. A hacker discovering a document full of shared passwords in one employee’s Google account can turn a single security incident into a full-blown breach, potentially opening your … In your onboarding sessions and regular security trainings, make it clear that password-sharing puts the company at risk for security breaches and legal liability. Promote the use of password technology like Dashlane or LastPass. The first is that multiple people access these accounts. In the interest of protecting our customers, we invested heavily in stronger collaboration features in our Teams accounts that would equip users to work together while using discrete logins. The nature and … Reduce the Risk of a Security Breach When Sharing Privileged Accounts. Future US, Inc. 11 West 42nd Street, 15th Floor, Employees are doing it as a quick fix, but it’s our job to make sure they have the tools they need to work together safely and advance our company’s objectives. Otherwise, if Guest access is enabled, anyone can use those user accounts to access … Brent Williams, Chief Information Security Officer at SurveyMonkey. In some shared hosting environments, all your sites are accessible with the same FTP account and all your sites sit in the same directory. To me, this indicates that either the tools they’re using lack necessary collaboration features, or employees don’t have the seats they need. Cyber Monday deals: see all the best offers right now! This shows that CIOs can intervene, provide a better way for employees to collaborate, and potentially save ourselves a lot of headaches down the road. NY 10036. People are less likely to share a password that's also linked to their email account. In most cases, these customers make use of shared hosting and have many sites added under the same hosting account. Invest in tools with strong collaboration features to ensure employees can work together with little friction. Why you should think twice before sharing your password with anyone at the office. Encourage long passwords over complex ones. Many IT organizations use shared accounts for privileged users, administrators or applications so that they can have the access they need to do their jobs. It’s also harder to establish exactly who is doing what when employees share passwords. Please deactivate your ad blocker in order to see our subscription offer, (Image credit: Image Credit: Scyther5 / Shutterstock). As a result, the vast majority of Americans (87%) are at least somewhat concerned that their personal data will be compromised online. A hacker discovering a document full of shared passwords in one employee’s Google account can turn a single security incident into a full-blown breach, potentially opening your organization to legal issues if customers’ privacy rights are violated. If a dozen people are sharing a single login, that process becomes unnecessarily complicated. (Credit: CC BY-NC-SA 2.0) (Credit: CC BY-NC-SA 2.0) Privileged accounts exist in many forms across the enterprise environment and they pose significant security risks if not protected, managed and monitored. Make sure your password policy includes these industry best-practices: Our survey found that more than 40% of employees who share passwords do so to more easily collaborate with colleagues. Accounts used by a shared group of users typically have poor passwords that malicious actors can easily guess and that users do not change frequently or when a member of the group leaves,” ICS-CERT said in its latest Monitor report. 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